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Administration
Executive Secretary
Full-timeOn-siteMid level
Mangaluru, Karnataka
About the role
Nidhi Land Infrastructure Developers India (P) Ltd. is a real estate developer and builder based in Mangaluru with over a decade of experience in commercial and residential projects. The company is committed to staying at the forefront of a rapidly evolving construction and development industry. Its work is anchored in trust, customer satisfaction, value creation, and high standards of business ethics, environmental sustainability, and fair-trade practices.
Nidhi Land is looking for an Executive Secretary to provide high-level administrative and secretarial support to the CEO, managing calendars, communications, meetings, travel, and confidential office operations.
Responsibilities
- Provide high-level administrative and secretarial support to the CEO
- Manage the executive's calendar, schedule meetings, and ensure optimal time management
- Screen and prioritize calls, emails, and correspondence, ensuring timely responses
- Draft, review, and prepare official letters, emails, reports, presentations, and minutes of meetings
- Maintain confidentiality while handling sensitive company and personal information
- Ensure accuracy and professionalism in all written and verbal communications
- Translate executive instructions into clear communication for teams and departments
- Organize, coordinate, and follow up on board meetings, leadership reviews, and external engagements
- Prepare agendas, briefing materials, and presentation decks for meetings
- Record, distribute, and track action items from meetings to ensure timely follow-ups
- Support planning of corporate events, conferences, and high-level business gatherings
- Arrange domestic and international travel plans including tickets, accommodation, visa processing, and local transport
- Prepare detailed itineraries ensuring smooth coordination across multiple time zones
- Manage reimbursements, travel claims, and related expense reports
- Maintain physical and digital filing systems for quick retrieval of documents
- Handle confidential records, contracts, agreements, and other critical files
- Liaise with vendors, service providers, and government authorities when required
- Oversee office supplies and ensure smooth day-to-day operations of the executive's office
- Build and maintain professional relationships with clients, partners, board members, and senior stakeholders
- Represent the executive in interactions where direct involvement is not possible
- Handle sensitive corporate and personal information with utmost discretion
- Ensure compliance with company policies, governance standards, and legal requirements
Requirements
- Minimum 3 years of experience in an administration role
- Languages: English, Kannada, Hindi; Tulu optional
- Effective communication skills required
- Preferred: female candidates
- High integrity, discretion, and reliability when handling confidential information
Qualifications
- B.A., B.Com, or B.B.M.
Benefits & perks
- Close working relationship with senior leadership
- Full-time on-site role in Mangaluru
- Exposure to board-level meetings, travel coordination, and stakeholder management
Skills
Executive supportCalendar managementBusiness communicationMeeting coordinationTravel planningDocumentationConfidentialityStakeholder managementOffice administration